Updated: 06/01/2025
Welcome to Tendertec’s privacy notice.
We are a company incorporated in England & Wales with company number 10663165 whose registered office is at The Maltings, East Tyndall Street, Cardiff, Wales, CF24 5EA.
You can find out more information about us here : https://tendertec.org/ .
This document (our “privacy notice”) sets out information relating to how we use personal information relating to individuals we have dealings with. It also sets out information about what rights individuals have in relation to their personal information and various other matters required under data protection law.
In particular, this privacy notice provides information to individuals about how they can object to our use of their personal information, how they can withdraw any permissions they have given to us to enable us to process their personal information and how they can make a complaint.
This privacy notice contains the following sections:
We take your privacy extremely seriously and want you to feel confident that your personal information is safe in our hands. We will only use your personal information in accordance with data protection law applicable to England and Wales, from time to time.
Under data protection law, when we use your personal information, we will be acting as a controller. Essentially, this means that we will be making decisions about how we want to use your personal information and why.
Below, we summarise the main rules that apply to us under data protection law when we use your personal information:
1 | We must be upfront about how we intend to use your personal information and must use your personal information fairly. Providing privacy information to individuals (such as in this privacy notice) is one aspect of using personal information fairly. |
2 | We must only use your personal information if we have a legal basis to do so under data protection law. |
3 | We are only permitted to share your personal information with others in certain circumstances and if we take steps to ensure that your personal information will be secure. |
4 | Generally speaking, we must only use your personal information for the specific purposes we have told you about. Subject to certain legal exceptions, if we want to use your personal information for other purposes, we need to contact you again to tell you about this. |
5 | We must not hold more personal information about you than we need to for the purposes we have told you about and must not retain your personal information for longer than is necessary for those purposes (this is known as the “retention period”). We must also dispose of any information that we no longer need securely. |
6 | We must ensure that we have appropriate security measures in place to protect your personal information. |
7 | We must act in accordance with your rights under data protection law. |
8 | We must not transfer your personal information outside the United Kingdom or European Area unless certain safeguards are in place. |
How we will use your personal information, the legal bases we will rely upon, how long we will keep your personal information and other details will depend upon who you are and why we need your personal information in the first place.
In this section, we provide specific privacy information relating to the different categories of individuals that this privacy notice applies to.
What personal information we will use? |
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How we will obtain the personal information? |
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What purposes we will use the personal information for? |
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The legal bases for processing we rely upon |
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How long we retain the personal information and why? |
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Where are my data stored? |
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Sometimes, we will need to share your personal information with others. This section sets out details of who we will share your personal information with and why. It also tells you about our legal basis for doing so under data protection law and steps we will take to protect your personal information.
Third Parties |
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Why we need to share your personal information with them |
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The legal bases we rely upon when sharing your personal information |
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What precautions do we take? |
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We do not transfer your personal data outside the United Kingdom or the European Union.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
Under data protection law, you have a number of different rights relating to the use of your personal information. The table below contains a summary of those rights. More information about your rights and our obligations can be found on the ICO website https://ico.org.uk/.
| Your rights | What this involves |
| A right of access | This is a right to obtain access to your personal data and various supplementary information. |
| A right to have personal data rectified | This is a right to have your personal information rectified if it is inaccurate or incomplete. |
A right to erasure | This is a right to have your personal information deleted or removed. This right only applies in certain circumstances (such as where we no longer need the personal information for the purposes for which it was collected). We have the right to refuse to delete or remove your personal data in certain circumstances. |
A right to data portability | This is a right to obtain and re-use your personal information for your own purposes; It includes a right to ask that your personal information is transferred to another organisation (where technically feasible). This right only applies in certain limited circumstances. |
A right to object | This is a right to object to the use of your personal information. The right applies in certain specific circumstances only. You can use this right to challenge our use of your personal information based on our legitimate interests; You can also use this right to object to use of your personal information for direct marketing. |
| A right to object to automated decision making | This is a right not to be subject to a decision which is made solely on the basis of automated processing of your personal information where the decision in question will have a legal impact on you or a similarly significant effect. |
A right to restrict processing | This is a right to ‘block’ or suppress processing of your personal information. This right applies in various circumstances, including where you contest the accuracy of your information. |
| A right to withdraw consent | If you have given us your consent to use any of your personal information, you can withdraw your consent at any time. |
If you wish to exercise any of your rights, please contact us.
You can get in touch with us in the following ways:
| Postal address | Tendertec Limited The Maltings East Tyndall Street Cardiff Wales CF24 5EA United Kingdom |
| Email address | [email protected] |
If we are unable to deal with a complaint to your satisfaction or if you are unhappy with the way we are using your personal data, you also have the right to make a complaint at any time to the UK’s supervisory authority for data protection issues, the Information Commissioner’s Office.
We may update this privacy notice from time to time. If we make any substantial updates, we will provide you with a new privacy notice. We may also notify you in other ways from time to time about the processing of your personal information.